Ever been to an event where food arrived hours ago but the cutlery was said to be somewhere stuck in traffic and arrived well after the function was over?
Or where did the first speaker at the event arrive when the last speaker was almost done presenting? This is mainly due to poor planning and most of the time it is poor planning on transportation.
Transportation in events is a crucial aspect that both attendees and organizers are likely to take for granted until something goes wrong. But this shouldn’t be the case. As an event organizer, you have to make proper plans for the transportation of both guests and event supplies for everything to run smoothly and to avoid delays.
One of the ways to do this is by using vans. Due to their size, they can accommodate more people and cargo making them the best option for events and all group transportation services as they will help you save both time and money in the end.
Luckily enough, you don’t have to own one because there are now many rental options you can consider and make your event a success. In this post, we will take a closer look at all of this to help you see the reason you need to consider renting a van for your next event.
Why It’s Important to Provide Transportation at Events
There are many transportation options that guests at events can use. These include their cars and even public means like taking the bus or train.
These may provide the temptation to organizers to leave everyone to use their means which often comes with undesirable results.
But for an event planner who knows their onions, it is always best to arrange for group transportation whenever you have any event coming. Below are some more benefits this could offer.
- Some guests may find it challenging to move around especially those new in the area.
- At time-sensitive events, it will ensure everything goes according to plan as guests will arrive at the venue at the same time, avoiding delays and disruption of the program.
- Parking is always a big challenge in events. Having guests arrive in rented vans will solve this issue as the number of cars at the venue will be limited.
- It is more sustainable in the end compared to every guest using their means.
- It helps the guests be more relaxed as they don’t have to worry about how they will move from place to place.
Benefits of Renting a Van for the Transportation of Guests and Supplies in an Event
Now that you can see that arranging for group transportation at your next event is essential for the success of the event, let’s see some options you have concerning this.
Of course, we will always recommend that you go with renting a van to solve your transportation needs for your events. Here are some benefits it offers:
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A cost-effective option
Of course, renting a van for your event is a cheaper option, making it ideal for start-ups in catering and events planning especially those on a tight budget.
Since you will only rent a van on a needs basis in the end it helps you make savings. Van rental is also ideal for events far away from where a company is domiciled.
A catering company based in New York with a gig in Hawaii can get a van rental Honolulu after landing from the several car rentals in Honolulu airport or the other off-airport locations and honor the gig without much hustle.
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Functionality
As these companies need to move their equipment with them whenever they have an event, vans make this easier due to their spacious nature. They can easily accommodate both the crew and equipment making them highly efficient.
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Customizable
They are customizable to fit the needs you have at hand. They come with foldable seats that you can fold or even remove whenever the need arises to carry more cargo.
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Convenience
They allow easy movement in and out of the car even in tight parking spots thanks to the several doors more so the sliding doors. The back doors that open outwards also make it easy to remove any large or bulky equipment you may be transporting.
Final Note
The convenience that comes with using a van for transporting guests and supplies to events can’t be overemphasized.
They are perfect for functions and corporate event transportation and will leave you and your guests happy when everything is done thanks to their many benefits.
Vans come in different models with different sitting capacities and settling on one to rent will depend on your specific needs. Just ensure you have the right rental car insurance before using one for your event to avoid trouble with the law.