Must-Have LMS Security Features In 2022!
Security of your LMS is crucial whether you are using it for internal training purposes or for selling courses online. It is crucial to guarantee that private information will remain secure. One of the essential qualities of an excellent online education platform is the safety measures it employs. Security gaps put you at risk of not adhering to regulations like GDPR. The following are a few of the most important safety measures that should be in place on your online education platform:
Safeguarding Private Information:
When data is encrypted before transmission, it cannot be read by any unauthorized programs along the path. Users’ data in transit from their LMS to other platforms should be protected using encryption and cryptographic codes that adhere to rigorous security standards. File and folder encryption locks, domain whitelisting, and document watermarks are all examples of encryption techniques that can be used to protect an LMS. It also allows users to connect their setups with external programs without worrying about their data’s safety in transit.
Signing In And Verifying Your Identity:
Data stored in your LMS will be more protected if registration and authentication can be strictly controlled. When you enable this function in your e-learning platform, you will have control over the registration process and user access (authentication). If you’re using a cloud-based LMS, it’s essential to limit registrations to authorized personnel only. This can be accomplished by setting up the registration process to permit only registrations from certain domains, such as your company’s internal network. Each registration needs to be reviewed and approved by an administrator, which might take a lot of time. Similarly, if you’re selling the courses and basing the price on the number of users, you should restrict simultaneous logins to stop people from sharing the same account.
Managing Your Passwords:
Managing passwords is complex due to several issues. A single sign-on (SSO) system is the first step in password management (single sign-on). With this tool, workers only need one set of credentials to gain entry to the LMS and other necessary business tools. The reason why SSOs are safer is that:
- A single password reduces the risk of password fatigue and increases users’ likelihood of selecting a strong password.
- Using the same credentials for different accounts is not a possibility.
As a result, fewer attempts are made to log in. For instance, once an employee is logged into your leading employee portal, you can direct them to a “Start Training” button. If your training materials are housed in a different learning management system (LMS) or learning content management system (LCMS), the user can access them without creating numerous accounts. You shouldn’t have to stress about careless employees writing “password1” into the password box because the system will impose particular password restrictions, such as minimal characteristics and password expiration dates.
Mobile Device Safety:
With an LMS like Docebo LMS, users can access courses from any electronic device, but smartphones remain the most popular choice. Apps for learning management systems (LMSs) should implement standard mobile security practices, including data encryption, anti-virus protection, and mobile user authentication, before being released to the public. There is a growing demand for LMSs to include app functionality, and it’s always a good idea to meet that demand. Although most of these crucial LMS security elements are already present in an LMS system, it is still wise to perform a manual audit to ensure absolute safety. Please try the LMS and ensure it has all the features and security settings your company needs before committing to buying. Be sure also to verify your ability to inspect updating protocols frequently.
Options For Registration And Authentication:
A few configuration choices determine the schedule for user registration and login. You should generally only let your employees sign up for your eLearning portal if you’re using a Cloud LMS for corporate training. Several different registration methods make this possible. Authentication choices are similar, but instead, focus on the timing of user access to your eLearning platform. Using the authentication settings in your LMS, you can prevent a single user from logging in multiple times. In addition to Password Settings, Authentication and Registration settings give administrators fine-grained control over the nature and enforcement of the LMS’s defenses.
Secure Data Backing Up:
All data is backed up regularly, and users are guided through manually saving the most recently edited data version. Even if user data is deleted accidentally or corrupted by infection, the data is still safe. Consider those different LMS sellers may have different backup procedures. Some, for instance, may perform backups at night and preserve the information in distributed storage support, while others may use a dedicated service.
IP Block:
Administrators can manually add IP addresses to the system’s whitelist or blacklist. This prevents unauthorized users or cybercriminals from accessing your LMS and stealing your data or eLearning materials. On the negative, they can always use a different IP address to circumvent the blocker, which is why it’s important to implement additional preventative LMS security measures.
Conclusion
Adding a wide range of security features to your LMS software is not optional; however, doing so is crucial, if not absolutely necessary. Personal data protection should not be ranked last but rather should be given top priority. In addition to the security precautions listed above, be sure the LMS you choose has all these.