If you are feeling overwhelmed because there are not enough hours in one week to finish your tasks, you are not alone. But in such a situation, hiring an executive assistant (EA) could be the answer.
Exceptional executive assistants are not just regular assistants; they are like partners to the senior managers they assist.
They understand their executives so well that it is like second nature – they know how to make their boss shine in any situation.
But how does one find the right EA? Here are some tips I learned about executive assistant staffing in Dallas along the way.
How to Hire the Best Executive Assistant for Your Organization
An executive assistant has numerous responsibilities, acting as the primary connection between executives and staff.
This role requires excellent communication skills, adaptability, proactive planning, and efficiency. If you are still not sure whether to take the route of hiring executive assistants, here are some reasons that could motivate you.
- Managing communication between top management and staff
- Cooperating with external and internal senior executives on various tasks
- Supporting the CEO and executive team to meet company goals and maintain efficiency
- Organizing work to meet senior EA’s priorities, achieve organizational goals, and uphold best practices.
Now that you know the reasons, let’s explore how you can apply for executive assistant staffing in Dallas.
Tips for Hiring the Right Executive Assistant
#1: Prepare a Top-notch Job Posting
When you want to do this successfully, it is because the job posting needs to be made using this description.
The people who are right for the job will be attracted to it first. One thing that you should not forget is how important it is to provide specific details about what skills an ideal candidate must have.
For instance, do they need to be able organize your timetable, take care of phone calls, arrange meetings or even type up reports?
It’s also a good idea to mention if there are any qualifications needed like a diploma or experience with certain programs. Lots of applicants find this helpful when deciding whether or not they should apply.
Some employers even look specifically for people who have done well in their exams & gained a certificate known as CAP which shows that they are serious about being an EA!
A great job ad doesn’t just talk about what duties you’ll have when working, but also mentions skills & qualities essential for success.
Think about what an excellent EA can do more than others – the answer is different at every company! This way, it’ll be easier for you to tell if someone is right for the job (or not).
There are three levels of EAs:
Level 1: Does basic things like answering phone calls / emails, finding stuff on the computer or around the office – but no one else can do them for you!
Level 2: Knows how a company works top-down. They know important names from every department and also come up with strategies that make these people meet/speak asap.
Level 3: Can think strategically. They suggest the best course of action from options available, come up with ways (projects/assignments) that help entire departments/teams achieve their goals.
#2: Exclude Unwanted Applicants
Be ready for people who do not fit the standards to apply. Many individuals sent their application for my job, but they did not have the qualifications needed.
They may have thought about trying it out or wanted an entry-level position. However, I was looking for someone else. It takes too long to train a new person.
If a candidate does not have specific goals or says things that are on the company’s website or in the job posting, it is best to remove them from the list.
#3: Involve HR Department
A human resource manager with experience can check the resumes, evaluate candidates and conduct interviews as well as ask appropriate questions.
He takes care of all resume screening which means we didn’t have to worry about anything once he found one promising candidate.
He would call them up next so that they can provide more details about themselves over the phone – this saved me quite some time!
If your company doesn’t have a HR manager, you could think about hiring an external one because it worked really well for me: I used their services throughout our selection process and everything went smoothly.
Final Note
Take the time to prepare thoroughly for the in-person interview. Since you will be working closely with the person you choose. It’s also crucial to learn as much as possible about executive assistant staffing in Dallas – their skills and demeanor.
Craft your questions to uncover revealing answers. While the requirements and preferences listed in the job posting should guide your evaluation process for most new hires, hiring an executive assistant is unique.
Be upfront with candidates that your company will be checking their references. This helps ensure honesty in their interview responses.